#31: What Wedding Pros Need to Know Before Hiring a Virtual Assistant | Ariana Teachey

Feeling stretched too thin running your wedding business? Hiring a virtual assistant might be the game-changer you need — but only if you do it right.

If you've ever felt like you're drowning in endless admin work instead of focusing on what you love, you're not alone. I sat down with Ariana Teachey, a seasoned virtual assistant who specializes in helping wedding professionals like us get out of the weeds and back into our creative flow.

Ariana brings years of experience in the wedding industry — from PR to venue management — and now uses that insider knowledge to help wedding pros stay organized, streamline operations, and actually enjoy their businesses again. She shared some real talk about when you know it's time to hire help, what tasks a VA can take off your plate, and why building trust with the right assistant is critical.

We also dug into the differences between hiring a VA versus bringing on a full-time employee, what onboarding looks like, and how the right systems (like SOPs and project management tools) make the relationship so much smoother. Plus, Ariana offered some smart insights on how to evaluate your business needs before making the leap.

If you've been thinking about hiring support but weren't sure where to start — or worried about handing over control — this conversation will give you a ton of clarity. Ariana's approach is all about creating partnerships that feel easy, supportive, and aligned.

Highlights:

• How Ariana’s wedding industry background helps her serve wedding pros better.
• Signs it’s time to hire a virtual assistant (and why it’s NOT when you're drowning).
• Key tasks a VA can take off your plate so you can stay focused on growth.
• The difference between an employee and a contracted VA.
• Why strong communication and clear SOPs make or break the working relationship.
• What to look for when hiring a VA (and red flags to avoid).

If you found this episode helpful, it would mean so much if you'd leave a rating, review on Apple Podcasts or Youtube and share it with a friend in the wedding industry! Your feedback keeps the conversation going — and helps us bring you more real-world tips and insights.

Connect with Ariana:

Website

Instagram

Facebook 

Connect with Kevin:

Wedding IQ

Fantasy Sound

Instagram

Youtube

TikTok